For general notice requirements, see Tex. Bus. Orgs. Code § 6.051.
Information regarding notice for shareholders’ meetings can be found at Tex. Bus. Orgs. Code §§ 21.353–.3531. It is important to note that at a special meeting of shareholders, only business that is within the purposes described in the notice may be conducted. Tex. Bus. Orgs. Code § 21.353(b).
Alternative forms of meetings include the use of conference telephone or similar communications equipment, videoconferencing, and the Internet. Tex. Bus. Orgs. Code § 6.002.
For special notice requirements for the submission of a fundamental business transaction, see Tex. Bus. Orgs. Code § 21.456.
[Name of corporation]
[Address, city, state]
[Telephone]
[Notice date]
Notice of [Annual/Special] Meeting of Shareholders
to Be Held [meeting date]
The [annual/special] meeting of shareholders of [name of corporation], a Texas [corporation/public benefits corporation governed by chapter 21, subchapter S, of the Texas Business Organizations Code], will be held at [location], [address, city, state], on [meeting date] at [time]. If you are planning to attend the meeting in person, please check the appropriate space on the enclosed proxy form. [Include if applicable: A map is included on the back of the proxy form.] The meeting will be held for the following purposes:
1.To elect [number] individual[s] to serve as director[s] until the [year] annual meeting of the shareholders and until [a] successor[s] [is/are] elected.
2.To consider and act on a proposal to [brief description of item to be considered].
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Repeat items for consideration as necessary. |
3.To transact such other business as may properly come before the shareholders at the meeting or any adjournments of the meeting.
Only shareholders of record on [record date] are entitled to notice of and to vote at the meeting or any adjournments of the meeting.
You are cordially invited to attend the [annual/special] meeting. Whether or not you plan to attend the meeting in person, you are urged to fill out, sign, and promptly mail the enclosed proxy form in the accompanying envelope. No postage is required if mailed in the United States. Proxies forwarded by or for brokers or fiduciaries should be returned as requested by them. The prompt return of proxies will save the expense involved in further communication.
By Order of the Board of Directors,
[Name of officer], [title]
Enc.
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Enclose proxy form. See form 6-8 for a sample proxy form. |